3 Best Practices for Streamlining Permitting

President and COO of Mitchell Humphrey & Co., Kim Schaefer discusses the three best practices for streamlining permitting in her new white paper.

The 3 Best Practices paper focuses on the permitting process and best practices that can help streamlineshutterstock_57862405-construction the workflow and create efficiency. These best practices will help to decrease the administrative burden on communities; allowing them to manage their workload more effectively, provide better customer service, and be prepared for the future. We also look at several model communities with concrete examples of the efficiencies created when addressing collaboration, standardization, and managed workflow. These communities
focus on making all required information easy to find on their portal, offering online, email, in-person, or mail submission of applications, and providing a single point of contact help to simplify the process for citizens and businesses.

Download your free white paper and register for Mitchell Humphrey & Co.’s upcoming Permitting webinar, January 27th at 1:00 P.M. CST, to see how FastTrackGov® can effectively streamline your work.

Click Here to Start Streamlining.

FMS Tip of the Month

Did you know a new feature, Event Logging, was introduced in FMS II V36?

Event Logging gives you the ability to log certain financial and record updates for auditing purposes.

Once you upgrade to FMS V36 or FMS 2011, the system has the ability to log many activities:

  • Create, modify, approve, disapprove, post, and delete batch activity
  • Create, modify, inactivate, and re-activate business objects (i.e. vendors, customers, items, etc.)
  • Run certain standard batch processes, such as, Fixed Assets Depreciation updates, Accounts Receivable Maintenance, etc.
  • Logon/Logoff activity
  • Password changes
  • Purge events
  • Field code summarization changes

For each event logged in FMS, the following details are logged about the event:

  • FMS User ID
  • FMS User ID Description
  • Operating System Credentials
  • Date and Time
  • Event Category
  • Command (transaction that logged the event)
  • Command Description
  • System ID (for batches, this is the system in which the batch belongs)
  • Primary Object Type
  • Primary Object ID
  • On-line Flag
  • System ID, the Command (transaction) in which it ran

For example, the AP system will create GL batches.  The System ID value for the Batch event is FMSGL, but the System ID the command ran under is FMSAP.

There are new standard reports allowing the review of activities being tracked in Event Logging:

9300       User Activity
9301       Batch Activity
9302       Customer Activity
9303       FMSAR Item Activity
9304       Vendor Activity
9305       FMSPO Item Activity
9306       Asset Activity
9307       Asset Record Activity
9308       Bank Reconcilation Activity (FMS 2011 only)
9309       Logon/Logoff Activity
9310       Purge Activity

If you have any questions or would like more information about Event Logging, please refer to Chapter 7, Application Event Log, in the FMS II System-Wide Maintenance manual or contact our Response Center at mhhelp@mitchellhumphrey.com.

GSS Tip of the Month

Check out how you can export your standard reports and use them in other programs such as Microsoft Word, Microsoft Excel, or Adobe Reader!

Click Here for Exporting Reports from GSS

December Tip of the Month

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Shortcuts are part of My Info Center in FMS.  They allow users to customize their own menu tree by saving tasks that are used on a routine basis.  Shortcuts provide a method of recording and playing back the execution of multiple FMS commands, including input of screen data and screen-to-screen transitions.  Additionally, Shortcuts can perform file transfers and invoke PC applications outside of FMS.  In effect, Shortcuts are like Macros in Word or Excel® where you simply record steps and then have the system repeat those steps for you with just one click.  Common uses of Shortcuts are to automate a frequently run report, inquiry, data entry keystroke(s), etc.  This slideshow presents an example of what can be done with Shortcuts as it walks you through the creation of a Shortcut for a JE (Journal Entry) in the FMS GL module.  Refer to the MyInfoCenter (Favorites and Shortcuts) User Manual on our client support website under the Documentation tab at http://support.mitchellhumphrey.com/ for more information.

December Tip of the Month

Black Friday: Government and Business Security

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FastTrackGov found an interesting article posted by Government Security News entitled “Watch your mobile device on Black Friday”.  This article points out the importance of security on Black Friday and how many businesses and government workers are often linked to their work through their mobile devices.

FastTrackGov Website     FastTrackGov on Twitter     FastTrackGov on Facebook

A Quick Way to Save Inquiry Plus Results to MS Excel

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  • Execute your Inquiry.
  • When the results are displayed on the Inquiry Results screen, click on the topmost, leftmost cell of the results to highlight all of the cells.  This will darken all of the cells.

  • Right-click and choose Copy.
  • Open MS Excel and start a new file.
  • Click in the spreadsheet where you want to insert your data from the inquiry, then right-click and choose Paste.

Now you have your inquiry results in a spreadsheet!