FMS Tip of the Month

Did you know a new feature, Event Logging, was introduced in FMS II V36?

Event Logging gives you the ability to log certain financial and record updates for auditing purposes.

Once you upgrade to FMS V36 or FMS 2011, the system has the ability to log many activities:

  • Create, modify, approve, disapprove, post, and delete batch activity
  • Create, modify, inactivate, and re-activate business objects (i.e. vendors, customers, items, etc.)
  • Run certain standard batch processes, such as, Fixed Assets Depreciation updates, Accounts Receivable Maintenance, etc.
  • Logon/Logoff activity
  • Password changes
  • Purge events
  • Field code summarization changes

For each event logged in FMS, the following details are logged about the event:

  • FMS User ID
  • FMS User ID Description
  • Operating System Credentials
  • Date and Time
  • Event Category
  • Command (transaction that logged the event)
  • Command Description
  • System ID (for batches, this is the system in which the batch belongs)
  • Primary Object Type
  • Primary Object ID
  • On-line Flag
  • System ID, the Command (transaction) in which it ran

For example, the AP system will create GL batches.  The System ID value for the Batch event is FMSGL, but the System ID the command ran under is FMSAP.

There are new standard reports allowing the review of activities being tracked in Event Logging:

9300       User Activity
9301       Batch Activity
9302       Customer Activity
9303       FMSAR Item Activity
9304       Vendor Activity
9305       FMSPO Item Activity
9306       Asset Activity
9307       Asset Record Activity
9308       Bank Reconcilation Activity (FMS 2011 only)
9309       Logon/Logoff Activity
9310       Purge Activity

If you have any questions or would like more information about Event Logging, please refer to Chapter 7, Application Event Log, in the FMS II System-Wide Maintenance manual or contact our Response Center at mhhelp@mitchellhumphrey.com.

GSS Tip of the Month

Check out how you can export your standard reports and use them in other programs such as Microsoft Word, Microsoft Excel, or Adobe Reader!

Click Here for Exporting Reports from GSS